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Admin & Sales Operations Assistant

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Description Admin Support (40%) Office & Team Administration • Calendar Management for Global Director • Meeting Management/Support/Logistics/Event Registration • Travel Arrangements (Including Visa Arrangement) • Expense Reporting/Submission for Sales Leader & Vetting of Direct Report Expenses • Facility/IT Setup, Trouble Shooting for New Hire & Team • Any other admin support – Product Requisition Request, Courier Service, Name Cards, Customer Master Data Organization Support • Maintaining Organization Chart (Monthly), Team Distribution List( Adhoc) • Plan & execute team Celebrations – Birthdays, Festivals, Farewells etc. • Manage New Hire/Departure Checklist (Adhoc) • Team Meeting agenda prep & minutes (monthly) Sales Operations (60%) Counter Maintenance & Planogram • Coordinate with vendor on required maintenance work • Collaborate internally and maintenance issues reporting to vendor for resolution • Organize & participate in regular drumbeat maintenance meeting internally & vendor • Follow up counter maintenance issues to ensure work completed and issues resolved • Counter visit - site check and rectification follow up • Planogram – customization to market/store needs • Code conversion updates, resolve code issue via coordination with Account Manager & Customer Customer Reports & Forms Preparation • Monthly sales report generation (Global Customers) • Customer listing forms: Data filling for submission (Newness datasheet, discontinued items, price adjustment, promotion booking, giftset allocation etc.) • Other reporting requests
Qualifications: • Experience in managing senior leaders administrative tasks • Experience in managing team administrative tasks • Experience in sales operations will be helpful • English speaking • Self-motivated and able to successfully deliver independently/remotely without close oversight from manager • Strong in managing work load, able to prioritize and managing different stakeholders needs, including anticipating and managing changes to deliver on expected outcome • Strong collaboration and communication skills internally and externally • Superior project management skills working without supervision
Job locations:
Hong Kong SAR, Hong Kong SAR, Hong Kong SAR - Greater China
Job Type: Full Time Job categories: Administrative Req No: HK58ZD
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